COVID-19

COVID-19 Guidance and Resources for Employers

COVID-19 continues to challenge employers. The resources and materials included here are to help you most effectively navigate new legal requirements and manage your workforce during this evolving crisis. We’ve included federal and state resources, COVID-19 dedicated insurer sites, legal summaries, tools, sample policies/letters/templates and general guidance. Please check back frequently for updates and follow us on Twitter for timely alerts.

CARRIER COVID-19 Resources:

• ALL INSURERS
• Aetna
• AmeriHealth
• Cigna
• Colonial Life
• Delta Dental
• Empire BC
• Express Scripts
• Delta Dental of NJ
• Guardian Life
• Guardian Pandemic Support Credit
• Hartford
• Horizon BCBS of NJ
• Horizon BCBS of NJ 9/2/20 update
• Independence BC
• Members Health Plan of NJ
• Oscar
• Oxford
• Principal Financial
• UnitedHealthcare
• Unum
• USAble Life
• VSP

CDC Materials

• Interim Guidance for Businesses/Employers to Plan/Respond to Coronavirus Disease
• Phone Numbers for State and Local Health Departments
• All CDC Guidance Documents; print resources
  • What you need to know poster (English, Spanish, Chinese)
  • What to do if you are sick poster (English, Spanish, Chinese)
  • Stop the spread of germs poster (English, Spanish, Chinese)
  • Symptoms of coronavirus poster (English, Spanish)
  • Workplace, School and Home Guidance poster
  • Phone Numbers for State and Local Health Departments

Keep up to date on CDC guidance for specific industries, latest updates and resources on their COVID-19 main page.

CMS Materials

• Medicare Part A and B Enrollment Flexibility due to COVID-19
• Medicare Part A and B Enrollment Flexibility FAQs
• Social Security COVID-19 Webpage

DOL Materials

The U.S. Department of Labor resource page for workers and employers provides these posters and guidance:

• COVID-19 and the American Workplace
• COVID-19 and the Fair Labor Standards Act Questions and Answers
• COVID-19 and the Family and Medical Leave Act Questions and Answers
• COVID-19 FAQs for Participants and Beneficiaries
• COVID-19 FAQs Regarding Furloughs and Other Reductions in Pay and Hours Worked
• COVID-19 Relief and Guidance on Employee Benefits Plans
• I-9 Temporary Changes Due to COVID-19
• Families First Coronavirus Response Act: Questions and Answers
• Families First Coronavirus Response Act: Employer Paid Leave Requirements
• Families First Coronavirus Response Act: Employee Paid Leave Rights
• Required poster: Employee Rights: Paid Sick Leave and Expanded Family and Medical Leave Under the FFCRA (Spanish)
• ​Families First Coronavirus Response Act Notice – Frequently Asked Questions
• Unemployment Insurance Relief During COVID-19 Outbreak

EEOC Materials

The U.S. Equal Employment Opportunity Commission (EEOC) has created a landing page: What You Should Know About the ADA, the Rehabilitation Act, and COVID-19, which provides links to resources and guidance.

HHS Materials

The Office of Civil Rights for the U.S. Department of Health and Human Services issued a bulletin regarding HIPAA Privacy and COVID-19.

HR Forms and Guidance:

• Back-to-School FFCRA FAQs 2020
• COVID-19 Employer FAQ (login required)
• Employer FAQs
• ThinkHR’s COVID-19 Response Center (templates, forms, webinars)
• Forms:
  • Acknowledgment of Receipt for Company-Issued Property
  • Families First Coronavirus Response Act (FFCRA)
  • FFCRA Leave Request Form
  • Furlough Letter
  • Recall from Furlough Offer Letter
  • Sample Communication to Employees
  • Sample Telecommuting Agreement
  • Sample Work from Home Policy
  • Telecommuting Checklist
  • Tips to Handle an Infectious Disease Outbreak
  • Work from Home Agreement

IRS Materials

• Coronavirus Tax Relief webpage
• COVID-19-Related Tax Credits for Required Paid Leave Provided by Small and Midsize Businesses FAQs
• Employee Retention Credit for Many Businesses Financially Impacted by COVID-19

JAN Materials

The Job Accommodation Network (JAN) Accommodation and Compliance: COVID-19 page links to resources for employers regarding the Americans with Disabilities Act (ADA) and coronavirus.

NGA Materials

The National Governors Association Coronavirus: What You Need to Know page tracks state initiatives and provides other data.

OSHA Materials

The U.S. Occupational Safety and Health Administration has created a COVID-19 website for workers and employers provides guidance and other resources for preventing exposure and infection.

OSHA has also issued the publication: Guidance on Preparing Workplaces for COVID-19.

SBA Materials

The U.S. Small Business Administration has issued: SBA Disaster Assistance in Response to the Coronavirus, explaining how the SBA is offering designated states and territories low-interest federal disaster loans for working capital to small businesses suffering substantial economic injury as a result of the coronavirus (COVID-19). Also see Coronavirus (COVID-19): Small Business Guidance & Loan Resources and information on the Paycheck Protection Program.

State Resources:

• NJ DOL
• NJ Earned Sick Leave, UE, NJTDB, FLI, WC
• NJ Use of Telemedicine and Telehealth
• Phone Numbers for State and Local Health Departments